Logistics and HR Coordinator

*This position is open to Latin American candidates.

Role Overview

We are seeking a highly organized and proactive Logistics & HR Coordinator to support workforce operations across multiple projects and locations. This role is critical in ensuring seamless housing logistics and a smooth onboarding experience for employees and contractors. The ideal candidate thrives in a fast-paced environment, excels at coordination, and communicates effectively with both internal teams and external partners.

Key Responsibilities

Logistics Coordination

• Coordinate and secure housing arrangements for employees across various project sites.
• Negotiate rates, payment terms, extensions, and cancellation policies with hotels and lodging providers.
• Assign rooms and roommates in alignment with operational needs and company guidelines.
• Manage workforce logistics, including arrivals, departures, transfers, and stay extensions.
• Maintain and update trackers, reports, and dashboards related to housing and workforce movements.
• Serve as the primary point of contact between employees, recruiters, operations teams, and external vendors.
• Resolve housing-related issues such as room assignments, damages, cleanliness concerns, or policy violations.
• Communicate housing details, check-in instructions, and updates in a timely and professional manner.
• Monitor lodging costs and identify cost-effective solutions aligned with project budgets.
• Ensure compliance with company housing policies and employee conduct standards.

Onboarding & HR Support

• Coordinate logistical onboarding for new hires and contractors assigned to projects.
• Send, track, and follow up on required documentation (employment forms, IDs, banking details, agreements, etc.).
• Provide first-day details including schedules, project location, reporting instructions, and expectations.
• Support or facilitate onboarding and orientation sessions related to logistics and housing.
• Confirm housing arrangements are finalized prior to employees’ start dates.
• Act as a point of contact for new hires during their transition from recruitment to deployment.
• Collaborate closely with recruiting and operations teams to ensure a seamless onboarding experience.

Qualifications

• Proven experience in logistics coordination, workforce planning, HR operations, or a related field.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills.
• Experience working with vendors and negotiating contracts is preferred.
• Proficiency in Spreadsheets or similar tools for tracking and reporting.
• Ability to problem-solve quickly and handle high-pressure situations with professionalism.
• Fluent in English.

Preferred Attributes

• Experience supporting distributed or project-based workforces.
• Detail-oriented with a strong sense of accountability.
• Adaptable and comfortable working in a fast-paced, dynamic environment.